TEXO Recruitment: Your Privacy During the Recruitment Process
This document outlines how TEXO Recruitment handles your personal information throughout the application and contractor management processes. For details regarding our website’s privacy practices and information submitted there, please refer to our dedicated “Privacy Policy” within our website
Introduction
At TEXO Recruitment, we are committed to protecting your personal information and ensuring your privacy. This policy explains how we collect, use, and protect your data during the recruitment process.
Definitions
Data Subject: The individual to whom the personal data relates.
Personal Data: Any information relating to an identified or identifiable individual.
Processing: Any operation performed on personal data, such as collection, storage, use, and sharing.
Special Categories of Personal Data: Data revealing racial or ethnic origin, political opinions, religious beliefs, trade union membership, genetic data, biometric data, health information, or data concerning a person’s sex life or sexual orientation.
Data Protection Officer (DPO)
For any questions regarding this policy or your personal data, you can contact our Data Protection Officer at dpo@texorecruitment.co.uk.
Data Collection and Purpose
TEXO Recruitment collects personal data through various channels, This information is used solely to provide you with relevant job opportunities and career services. All collected data is processed in accordance with this policy.
Methods of Data Collection
We collect your data through:
We may collect personal data (potentially including sensitive categories) for various purposes related to securing job placements for you. This may involve:
In rare instances, we may utilise your data for investigations, crime reporting, and legal compliance. Additionally, internal audits might involve using your data to demonstrate adherence to industry standards.
Legal Basis for Processing Your Data
TEXO Recruitment relies on the following legal justifications for processing your personal information:
TEXO Recruitment leverages legitimate interest as a legal basis when we have a reasonable justification for processing your data, provided it doesn’t contradict your reasonable expectations. Our legitimate interests encompass:
Consent
We will obtain your explicit consent before processing any special categories of personal data.
Opting Out of Data Processing
You have the right to request TEXO Recruitment to cease processing and storing your personal information. To do so, please contact careers@texorecruitment.co.uk with your request for data removal. We will comply with local legislation and contractual agreements during this process.
Statutory/Contractual Requirements
TEXO Recruitment has specific legal and contractual obligations to collect personal data. Examples include complying with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax laws, and safeguarding requirements in some situations. Clients may also require this data. We may need it to enter into a contract with you. If you fail to provide the necessary data for legal compliance, we may be unable to provide our services.
Data Recipients
TEXO Recruitment processes your data with the following potential recipients:
Types of Personal Data Collected
Data Sources
TEXO Recruitment collects your personal data (and potentially special categories) from the following sources:
TEXO Recruitment will not transfer your information outside the UK and/or the European Economic Area (EEA) for job-finding services. The EEA comprises EU member states, Iceland, Norway, and Liechtenstein.
Data Retention
TEXO Recruitment retains your personal data only for as long as necessary for the intended purpose of collection. Additionally, different laws may require us to store specific data for varying periods.
For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003 mandate us to maintain candidate records for at least one year after either (a) their creation or (b) the date we last provided job-finding services. We are also required to keep specific records for certain durations, such as right-to-work documentation (2 years after employment ends), work time and leave records (2 years from creation), and payroll records (3-6 years, as mandated by HMRC and relevant national minimum wage, social security, and tax legislation).
Furthermore, TEXO Recruitment will maintain your personal data for a period of 2 years following the conclusion of our engagement with you.
Your Rights
You have the following data protection rights under this policy:
Data Breach Procedures
In the event of a data breach, we will follow established protocols to mitigate harm, inform affected individuals, and report to relevant authorities as required by law.
Data Security
Only employees who need information to perform a specific job have access to your information. TEXO Recruitment uses all reasonable efforts to safeguard your personal information. Please be aware that the use of email/internet is not entirely secure and as such the Company cannot guarantee the security or integrity of any personal information which is transferred from you / to you via email/internet.
Complaints
If you have any concerns about this Privacy Notice or our data handling practices, please contact careers@texorecruitment.co.uk. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) on 0303 123 1113, if you believe that your data protection rights have not been adhered to.
Sale of Business
In the event of a business sale or integration, your data may be disclosed to advisors and potential buyers and transferred to the new owners. You will be notified if this occurs.
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